Privacy policy
This Privacy Policy applies to the website located at http://www.theiinonline.org/ (“website”) owned by Speechly Bircham LLP whose address is 6 New Street Square, London EC4A 3LX (“Speechly Bircham”) and operated for and on behalf of itself and The i in online project.
The terms “we”, “us”, “our” and “ours” when used in this Privacy Policy means Speechly Bircham.
The terms “you”, “your” and “yours” when used in this Privacy Policy mean any user of our website or enquirer.
Introduction to Privacy Policy
We are committed to the privacy and confidentiality of information provided by you to us. This Privacy Policy describes our current policies and practices with regard to Personal Data collected by us from you directly and/or through the website. The term “Personal Data” refers to personally identifiable information about you, such as your name, job description, age, e-mail address or mailing address. “Personal Data” is also defined in the Data Protection Act 1998 and Speechly Bircham is notified with the Information Commissioner’s Office.
Please note that by submitting Personal Data manually or in electronic form to us and/or by using our website you give your consent that all Personal Data you submit on each occasion may be processed by Speechly Bircham/The i in online, in the manner and for the purposes described in this Privacy Policy.
Notification of changes to this Privacy Policy
We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services/ fields of activities. Because of these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will notify you of the changes via this page. We encourage you to check this Privacy Policy frequently.
Collection of Personal Data including email addresses
You may provide us with your Personal Data in order to receive information, advice or services from us. We may request personal information about you such as your name, postal address, email address, telephone numbers and we may ask for information which enables us to provide a personalised service to you. The information you give us is either manually or electronically stored in our databases.
We sometimes supplement the information that you provide with information that is received from third parties. For instance, if inaccurate post codes are received, we will use third party software to correct/complete them.
To comply with money laundering regulations, we may need to request additional evidence of identity from you, and may use a credit reference agency for this purpose (who will record that an enquiry has been made).
We also reserve the right to monitor and/or record your communication with us by mail, voice, email, visits to our website or any other form of transmission for the purposes of quality control, security and other business needs. Any Personal Data contained in such recorded information will be processed in accordance with the terms of this Privacy Policy.
We may also receive your Personal Data from other members of The i in online project, our service providers, agents, advisers or partners. Where Personal Data is disclosed to us by third parties, it is the obligation of the disclosing party to ensure such Personal Data is disclosed with requisite authority and consent and we will process such Personal Data in accordance with this Privacy Policy.
Use of Personal Data
We process your Personal Data, and share your Personal Data with other members of the The i in online project or others, only for specific and limited purposes. We ask only for data that is adequate, relevant and not excessive for those purposes. Some of these purposes may include the following:
- To provide the information or services you have requested
- To process your request for information or advice
- To send you updates on issues we think may be of interest to you
- For the purposes of accounting
- To inform you of information and services provided by us, other members of the The i in online project or third parties whose information and/or services we think you may be interested in. We may contact you by letter, telephone or email for this purpose.
- To help diagnose any problems with our server, and administer our website
- To process your competition application
- For marketing or market research purposes.
Data collected through your visits to this website
In addition to the information we collect as described above, we may, from time to time, use technology to collect information about your use of our website. For example, we may use technology to track which pages of our website our visitors view. We also use technology to determine which Web browsers our visitors use. This technology does not identify you personally – it simply enables us to compile statistics about our visitors and their use of our website.
We use these types of data to improve the content and functionality of our website and our e-mail updates, to better understand our customers and visitors, and to improve the services we offer.
Cookies
In order to collect the anonymous data described in the preceding paragraph, we may use temporary “cookies” that remain in the cookies file of your browser until the browser is closed.
Cookies by themselves cannot be used to discover the identity of the user. A cookie is a small piece of information which is sent to your browser and stored on your computer’s hard drive. Cookies do not damage your computer. You can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not.
We also use your IP address to help diagnose problems with our server and to administer our website. An IP address is a numeric code that identifies your computer on a network, or in this case, the Internet. Your IP address is also used to gather broad demographic information, such as determining how many of our visitors are from outside of the UK.
We may also perform IP lookups to determine which domain you are coming from (i.e: .co.uk, yourcompany.com) to more accurately gauge our users’ demographics.
Disclosure of your Personal Data
We do not share with, nor sell nor distribute your Personal Data to unrelated third parties, except under these limited circumstances:
- We may share various details about you with other members of the The i in online project, our partners, advisers and other agents in order to provide you with the specific information or services you require or to look after materials or services you currently receive from us.
- Personal Data may occasionally be transferred to third parties who act for us for further processing in accordance with the purposes for which the data was originally collected or for purposes to which you have consented or otherwise in accordance with this Privacy Policy. For example, sometimes a third party may have access to your Personal Data in order to support our information technology or to handle mailings on our behalf.
- Unless you have given us your consent to the processing of your Personal Data in accordance with our Privacy Policy (which includes sharing or other disclosing), we will not share or disclose your Personal Data to any unrelated third parties for their own marketing purposes.
- We may share or transfer the information in our databases to comply with a legal or regulatory requirement, for the administration of justice, interacting with anti-fraud databases and denied parties lists, to protect your vital interests, to protect the security or integrity of our databases or this website, to take precautions against legal liability, or in the event of our sale, merger, reorganisation, transfer of business, dissolution or similar event.
- If we sell or buy any business or assets qwe may disclose your Personal Data to the prospective seller or buyer of such business or assets.
- For direct marketing purposes if we have first obtained your express “opt in” consent.
Where appropriate, before disclosing Personal Data to a third party, we contractually require the third party to take adequate precautions to protect that data and to comply with applicable law.
Data integrity and security
We strive to maintain the reliability, accuracy, completeness and currency of Personal Data in our databases and to protect the privacy and security of our databases. The security measures in place on our website and computer systems, aim to protect the loss, misuse or alteration of the information you provide to us. We keep your Personal Data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or regulatory requirements, or our data retention policy.
Data access
Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will (subject to the exceptions to the requirement to disclose under the Directive) disclose to you the Personal Data we hold about you, for which we may make a small charge (where applicable legislation permits).
Requests to delete Personal Data are subject to any applicable legal and regulatory requirements or document retention obligations and any of our current contracts which are still in force.
If you wish to make a subject access request, relating to Personal Data held about you by the The i in online, please write to:
The Data Protection Officer
Speechly Bircham LLP
6 New Street Square
London
EC4A 3LX
Inaccurate data
We encourage you to ensure that your Personal Data is accurate and kept up to date so please regularly update any information you have given to us by sending an email to info@theiinonline.org or by writing to us. We will correct, amend or delete any Personal Data that you notify us is inaccurate and notify any third party recipients of necessary changes.
Links to other websites
Our website may contain hyperlinks to websites that are not operated by us. Any such hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party websites or any association with their operators. We do not control these websites and are not responsible for their data or privacy practices. We urge you to review any privacy policy posted on any site you visit before using the site or providing any Personal Data about yourself.
Our website contains hyperlinks to other pages on our website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. Again this technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.
Transfer of data abroad
We may transfer data to members of The i in online project and third party processors which may be located outside the EEA. Where your Personal Data is transferred outside the EEA we will ensure that the recipient agrees to keep your information confidential and hold it securely in accordance with the requirements of the UK Data Protection Act 1998.
If you are visiting our website from a country other than the country in which our servers are located (currently the UK), the various communications will necessarily result in the transfer of information across international boundaries.
By providing us with your Personal Data, you consent to the processing and transfer of your data as set out in this section.
Unsubscribe
We hope you will be delighted with the information we provide. If you no longer wish to receive information from us and want to be removed from our standard mailing list you can “unsubscribe” by email or post by contacting us at the address given below. Please allow twenty eight days for the unsubscribe process to be completed.
Remember that by stopping the information that you receive from us about our activities and projects may not benefit you.
If you do not want to receive unsolicited mail from any source, you can stop this by registering with the “Mailing Preference Service”. There are also telephone, fax and email preference services. For more information on the preference services, please visit the Direct Marketing Association’s website.
Governing Law
This Privacy Policy forms part of our website and as such shall be governed by and construed in accordance with the laws of England & Wales. You agree to submit any dispute arising out of your use of this website to the exclusive jurisdiction of the courts of England & Wales.
Feedback
We welcome comments about this Privacy Policy. If you have any questions about this Privacy Policy, or any part of our service, you may contact us by contacting the following:
The Data Protection Officer, Speechly Bircham LLP, 6 New Street Square, London. EC4A 3LX